Vishal Shah, Co-Founder and CEO, Synersoft Technologies Pvt. Ltd.

With over 25 years of experience in driving strategic innovations and building businesses in the domain of technology, Vishal Shah has been leading technology commercialization projects since 1998. With his impeccable leadership and technical skills, Synersoft Technologies has been helping Indian SMEs to overcome challenges arising from adoption of Information Technology. He has also actively been associated with an NGO by the name of Aadarsh Amdavad for the past 23 years.

 

As technology and automation systems have advanced, digital assets have emerged into reality. These refer to the files that exist throughout enterprises, regardless of the platform where the digital asset is kept or created. The system for downloading, renaming, backing up, rating, organizing, archiving, optimizing, managing, shrinking, and transferring files in an organization is known as “Digital Asset Management” (DAM). Small and medium-sized businesses (SMEs) constitute the backbone of the Indian economy. They cater to a major segment in terms of job creation, the highest taxpayers, and considerable GDP contributors. An SME’s resilience to preserve the continuity of operations and preserve its viability is determined by its level of cybersecurity.

In other words, cybercrime’s detrimental impact on SMEs has the potential to disrupt the entire economy. Large corporations have the means and technology to protect them from cybercrime; however, SMEs are more vulnerable.

Monitoring Digital Assets: A Must-Have for Growing Businesses

With MSMEs, digital penetration into company applications and processes is increasing day by day. Furthermore, the volume and variety of digital assets are growing. As a result, managing and strategizing digital assets becomes even more crucial and critical for MSMEs. Data centralization by autocrats hinders efforts to secure data against cybercrime. Different teams and divisions continue to establish their means of storing and looking for electronic papers and files, as well as a variety of visual materials, as an organization expands in size and stature.

Providing a virtual private network (VPN) for accessing data from a distance

Using a VPN, data is securely sent between the company’s core systems and staff devices. By masking their IP address and securing data sent between devices, a VPN adds an added layer of security. It also hides the source and recipient of the data’s whereabouts. Small businesses are investing in an efficient VPN router to allow remote workers to access data stored on the Core Storage Device. Cybercriminals will have their work cut out for them as a result of this action.

Use of standard e-mail services in the workplace

Small businesses may be tempted to utilize low-cost, inadequate email systems that may lack exclusivity and security. It contributes to identity theft, the most common type of cybercrime. They are vulnerable to malware-laden attachments if they use such an email system. Standard email platforms, such as G Suite, Office 365, or similar, are less prone to identity fraud and Trojan code attachments, thus SMEs should utilize them.

Antivirus solutions and licensed software

To protect workstations from viruses and malware, SMEs must use licensed technology and antivirus services. Antivirus is inexpensive, but the protection it provides is invaluable. To save money, SMEs turn to unlicensed applications and sample antivirus packages. Malware is prevalent in cracked and unauthorized software. It puts them at significant risk of damage and theft. To build enterprise-level IT infrastructure, they don’t need servers, web server licenses, client access licensing, or RDP CAL licenses. They must assess IT in Box Solutions that provide the needed enterprise IT environment at the lowest possible cost of software licenses.

Mitigation of Insider Threats

Insider risks are more dangerous to SMEs than external threats. They must implement solid employment agreements with their staff. Employees should be legally obligated to desist from deleting data on purpose and to keep data secret. Employees should be educated on identity fraud, phishing sites, employment contract provisions, piracy, and the implications of a data breach by SMEs.

Data Deletion Detector and Active Recycle Bins

SMEs must spend money on a centralized storage system that can restore data if employees delete it by accident or on purpose. These devices can figure out who erased the data and with what intent.

Data Breach via USB, Emails, and the Internet

Terminal controls should be implemented by SMEs to avoid data leakage via USB devices, email messages, or the Internet. A cybercrime involving data leaks by an insider might make a small business responsible for violating any confidentiality agreements it may have with consumers.

Backup to a remote location

SMBs must plan for cloud-based off-site backup. They are required to ensure that their ERP, documents, and mail data are backed up to the cloud. It will protect the business from loss of data owing to erasure, virus, or calamity.

Summing up: These are simple SMEs tips that may be implemented quickly. They are efficient in assisting SMEs in maintaining company continuity and preventing cybercrime-related competitive exploitation. MSMEs must devote sufficient time to researching the alternatives accessible to them, as well as establishing the organization’s commitment to implement the new system. DAM solutions for small businesses are great for organizing, storing, and distributing a company’s rich media assets. The ability to manage digital information is the only genuine approach to appropriately streamline the workflow in an age defined by communications technology.

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